The End-of-Day Checklist Every Multi-Account Prop Trader Should Run

The last 10 minutes of a trading session are operationally as important as the first 10. Accounts left with open positions, risk parameters that drifted during the session, or configuration issues that only surface at close — all of these compound into tomorrow's problems if you don't catch them today. Here's the complete post-session review.

Section 1: Position Verification (2 minutes)

□ All follower accounts are flat.
Check the Copilink dashboard and NinjaTrader's Positions tab. Every follower account should show no open positions. If any account shows a position the leader doesn't have, investigate immediately — this is either an orphaned position from a missed close or a stale position from a previous session.

□ Leader account is flat (if intraday strategy).
If your strategy closes all positions before session end, verify the leader is flat. An accidentally carried overnight position on a firm that prohibits overnight holds will create a violation at the next session open.

□ No pending orders on any account.
Cancel any open limit orders, stop orders, or brackets that weren't filled during the session. Unfilled orders that persist into the next session can execute at unexpected prices when the market reopens.

Section 2: Daily P&L Review (2 minutes)

□ Record daily P&L per account.
Log each account's daily net P&L in your tracking spreadsheet. Update cumulative profit figures for each account — this feeds consistency rule calculations for the next session.

□ Flag any consistency rule concerns.
For Apex funded accounts: did any account have a day that now represents >25% of cumulative profit? If so, flag it for reduced sizing tomorrow. A 25% day isn't a violation yet, but it means the margin is narrow.

□ Check winning day counts for payout eligibility.
For Topstep (5 winning days required) and similar: update your count of winning days per account. Any accounts that just hit eligibility should have a payout request submitted.

Section 3: Drawdown Status Review (2 minutes)

□ EOD drawdown floor update (for EOD trailing firms).
For Topstep, Tradeify, MFFU Core/Scale accounts: the trailing drawdown floor has now updated based on today's closing balance. Note the new floor per account. Any account where the new floor is meaningfully closer than yesterday's floor should be flagged for reduced sizing tomorrow.

□ Intraday trailing drawdown floor check (for Apex).
For Apex accounts: the floor is at the intraday equity peak minus the max drawdown. Check where each Apex account's floor sits relative to its current balance. Accounts with less than 50% of their original cushion remaining should have reduced contract ratios configured for tomorrow.

□ Update contract ratios for any accounts that changed drawdown tier.
If any account moved to a lower cushion tier during today's session, update its Copilink contract ratio tonight so tomorrow's session starts at the correct size. Don't wait for the market to open to discover you forgot to reduce.

Section 4: Infrastructure Verification (2 minutes)

□ All broker connections show green/connected in NinjaTrader.
A disconnected account that reconnects at session open may miss the first trade of the day if the copier fires before the reconnection completes. Verify connections are stable before leaving the session.

□ VPS resources are stable.
Check Task Manager (or your VPS monitoring panel) — RAM usage, CPU usage. If RAM is approaching the machine's limit, consider closing unnecessary chart windows before the next session. Resource pressure that builds over multiple sessions can cause NinjaTrader instability.

□ Copier is showing all accounts as active.
Confirm all follower accounts are listed as active in the Copilink panel. An account that was locked due to a daily loss limit trigger today should be manually reviewed — is it still locked? Does it need to be unlocked for tomorrow's session?

Section 5: Payout Requests and Administration (1 minute)

□ Submit any pending payout requests.
If any funded accounts hit their payout eligibility threshold today, submit the request now. Most firms process faster when requests are submitted the same day the eligibility is reached.

□ Note upcoming firm maintenance windows.
Some prop firms perform platform maintenance that affects trading access. Check any firm communications for upcoming maintenance windows that could affect your next session.

The 10-Minute Investment

Across 20-25 trading days per month, this checklist takes approximately 3-4 hours total of monthly time. It prevents: orphaned positions that create violations, missed payout submissions, drawdown tier misconfigurations, and connection issues that silently cost fills. The return on 10 minutes per session is significantly positive. Make it a habit before the session is declared closed.